Wedding and Event Rental FAQs

Changes to Wedding Plans & Cancellations

If you need to cancel your event, the amount refunded depends on how far in advance you notify us. Cancellations made more than 90 days before the event will receive a refund of the security deposit, minus a $100 administrative fee. If you cancel between 60 and 90 days before the event, half of the security deposit will be forfeited. For cancellations within 60 days of the event, the entire rental fee or security deposit is non-refundable.

Non-Profit Rates

Special rates are available for non-profit organizations. Please contact our office at 407-644-2237 for more details.

Guest Capacity

The venue can comfortably accommodate up to 120 guests for seated events with tables. If tables are not used, such as for a ceremony-only setup, the space can host up to 150 guests.

Tables and Seating Arrangements

We provide 15 round tables, each 60 inches in diameter, which seat up to 8 guests using our banquet chairs or up to 10 guests with rented Chiavari chairs. Additionally, we have 20 six-foot banquet tables that seat 8 guests (three on each side and one at each end). The total number of guests seated cannot exceed 120.

Setup and Outdoor Use

Our team will set up tables and chairs inside the venue if you provide a floor plan before your event. However, we do not set up furniture outside. While you may use our tables on the terrace, our chairs must remain indoors. If you wish to have an outdoor ceremony, you may rent additional chairs, which must be set up by your caterer, event coordinator, or setup team. We are happy to place tables near the doors for easy movement to the terrace.

Event Hours and Noise Ordinance

You may begin your wedding or event at any time, but all activities must conclude by 11:00 PM to allow for cleanup and closure by midnight. As the venue is in a residential area, we strictly adhere to the City of Winter Park noise ordinance, which goes into effect at 11:00 PM.

Decorations Policy

You are welcome to enhance your event with flowers, uplighting, and draping. However, nothing may be attached to the walls, windows, shutters, ceiling, or furnishings. Real candles are permitted but must be enclosed in hurricane or glass votive holders—open flames are not allowed, including unity candles. Additionally, sparklers, confetti, silly string, rice, birdseed, and popcorn are prohibited. If you would like a celebratory send-off, you may use real flower petals or bubbles outside. All tables must be covered with linens, which can be rented separately, as we do not provide them.

Stage Use

The stage is designated for entertainment purposes, such as DJs and live bands. Guests are not permitted on the stage, and it cannot be used for a sweetheart table, cake table, or any other setup.

Food and Catering

For events lasting four hours or for premium two-hour rentals, all food must be provided by a licensed and insured caterer. The caterer must provide proof of insurance and name our venue on their insurance policy for the day. For regular two-hour rentals, please inquire about food requirements.

Early Drop-Off and Late Pickup

The venue is available to you only on the day of your rental. Items cannot be dropped off before your event or left at the venue afterward. Any items left behind may result in forfeiture of your security deposit.

Alcohol Policy

Alcohol is allowed but must be served by either your catering company (if they have liquor liability insurance) or a licensed bartending service. Alcohol cannot be sold on the premises, and drink tickets may not be used. Only open-bar service is permitted.

Preferred Vendors

We can provide a list of recommended vendors who are familiar with our venue and policies. However, you are not required to use them and may hire any vendors you prefer.

Chairs Provided

The venue provides basic banquet chairs, which are dark brown metal with a tan padded seat. If you prefer, you may rent additional chairs to suit your event’s aesthetic.

Parking Information

Parking is available on the Lyman side of the building in a paved lot and on the Fairbanks side in a grass parking area. The Fairbanks lot also has a handicap-accessible spot with a ramp leading to the building. If these areas become full, additional street parking and a garage next door are available. A parking map can be found on our Contact Page.

Use of Antique Furniture

Guests may use the antique furniture for their event, such as using the large table for a buffet or the entryway pieces for decorations, a guest book, escort cards, or a dessert display. However, the furniture may not be moved due to its antique nature and weight, which could cause damage.

Internet Access

Wireless internet is available for use during your event.

Rehearsals

Rehearsals are subject to venue availability. If there is no other event scheduled, you may use the outdoor space for your rehearsal, but access to the building will not be granted until your rental day.

Lost Key Policy

If a venue key is lost or not returned, a fee of $400 will be charged.